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Students Tech Guide

Microsoft Office

A guide on how to use Microsoft Office and its functions. Browse through the guides to pick an Office program

Getting Office 365 in your computer

As a student, staff, or faculty of HCCC, your @live.hccc.edu or @hccc.edu account allows you access to a complete download of Office 365 for offline use in your computer (you can also use Office online through your HCCC portal). In order to activate it after downloading, you will need to sign in with your HCCC username and password.

Note: Office 365 can only be downloaded through Windows and Mac computers. For users with a Chromebook, only Microsoft Word, Excel, and Power Point are available through the Google Play Store. You can use Google Docs or Office 365 online instead as an alternative.

From your Outlook email, click on the squares at the top left of the screen.

Image of squares circled next to the word Outlook.

Click on Office 365 link at the top right of the menu.

Apps menu with Office 365 circled.

It will direct you to the page where you can work on Office Online documents. To the right of the screen you will see "Install Office".

Office 365 apps menu with Install Office button circled.

On the drop down menu click "Office 365 apps" which will include all applications. 

Drop down menu with Office 365 apps circled

Depending on your computer OS, follow the steps to install Office 365.

Installation screen instructions.

Once you are able to save the file, wait for the programs to download in your computer.

Popup download screen with Microsoft Office app icons. Message indicates Please stay online while Office downloads. Gray download bar with a little bit of orange color in the left side.

Another dialog box will come up to let you know that Office 365 has been installed. For Windows 7/10 users, click the Start menu to see all the apps. They will be listed alphabetically by name. For Mac OSX and macOS users, click the Launchpad icon to view all Office apps on your desktop.

Dialog box that says You're all set! Office is installed now. Click Start to view your apps. Has close button.

 

Activating Office 365 -- Windows

After downloading the program, you will need to activate Office 365 with your HCCC account, otherwise you will not be able to work and save documents.

Open any Office app (in this guide, we are using Word as an example). You will receive a dialog box to sign in to activate Office. Sign in with your HCCC username.

Activate Office form. HCCC username sign in.

Enter your HCCC password in the next dialog box.

HCCC password form.

Click yes in the next dialog box to confirm using your HCCC account for all the Office apps.

Dialog box that says Use this account everywhere on your device. Blue Yes button

Another dialog box will let you know that you are set to use Office 365 apps on your computer for offline use.

Dialog box that says You're all set! We've added your account successfully. You now have access to your organization's apps and services.

Be sure to click "Accept" to accept the license agreement.

Accept the license agreement dialog box. Blue button that says Accept.

 

Activating Office 365 -- Mac

After downloading the program, you will need to activate Office 365 with your HCCC account, otherwise you will not be able to work and save documents.

1. Open any Office app (in this guide, we are using Power Point as an example). You will receive a dialog box to sign in to activate Office. Click "Sign in or create account".

Power Point dialog box. Get started with Office. Blue button that says Sign in or create account.

2. Sign in with your HCCC username and click Next. Example: jsmith1234@live.hccc.edu

Sign in with HCCC username. Blue button that says Next.

3. Enter your HCCC password.

Enter password. Use HCCC password. Blue button that says Sign in.

4. Click "Done" on the "Your Privacy Matters" dialog box. You can also read the agreement or adjust your Privacy Settings if you choose to.

Dialog box that says Your privacy matters. Click blue button that says Done.

5. You will be all set afterwards. You can now use Office 365 apps without having to go through the activation process.

Dialog box that says You're all set. You're now ready to use Office. Blue button that says Start Using PowerPoint